Job Description: Parish Receptionist

The Parish is hiring a new part-time bilingual parish receptionist. If you are interested, please stop by the Parish office for a job application. Below is a job description for the position.

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Position Summary

As a representative of the Roman Catholic Church there is the expectation of the Office Receptionist to conduct oneself according to the goals and mission of the Church. Under the direction of the Pastor and Office Manager, Parish Receptionist is responsible for performing various duties supporting Priests and, if possible, assist any other employee in fulfilling their parish responsibilities. Being the face of the Parish, the receptionist is to be a disciple of Christ in this ministry.

Essential duties and responsibilities

• Assists the Pastor & Office Manager in executing parish goals and objectives.

• Fosters communication and works collaboratively with all parish employees as needed.

• Implements controls necessary to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets i.e.: issues receipts for cash received, deposits all funds immediately into safe, and protects Parish funds, records and property.

• Assists parishioners in the office and over the telephone in a professional, friendly and polite manner.

• Maintains security of staff, priests, parishioners and their information at all times; respects confidentiality and privacy.

• Responsible for keeping current on VIRTUS training and fingerprinting and submitting certificate to employer.

• Sorts and distributes mail and packages; assists in bulk mailing as necessary.

• Assists with key management, sign-in log, key list, track missing keys.

• Assists parishioners with Mass Intentions and keeps list updated daily.

• Provides all sacramental information, funerals, religious education, parish ministries, groups and school.

• Assists Baptism team by competing Baptism forms, class enrollment, certificates & record sacraments.

• Provides input for annual reports. Is responsible for maintaining order and organization in the office work area. Work area left organized at the end of workday.

• Actively supports philosophy and goals of the Church; participates in Church activities/services; assists with ministries and other activities; encourages others to do the same.

• Performs other duties as assigned.

Required Physical Abilities

Walking, sits for long periods of time, frequent standing, stooping, reaching, talking, follow directions, give clear guidance, listening, carrying items, light lifting and typing/entering information for long periods of time.

Basic Qualifications

• Must have a working knowledge of the Catholic Church policies.

• Excellent Bilingual (English/Spanish) communication skills, verbal, legible written, and excellent human relations and interpersonal skills.

• Self-starter, well organized, and ability to perform well in a busy office environment.

• Ability to maintain confidentiality.

• Reliability, punctuality and pride in excellence.

• Professional bearing; clean and neat personal appearance.

• Flexibility in work schedule to help facilitate staff coverage in a small office.

• Willingness to agree to criminal background check and fingerprinting according to Archdiocese of Los Angeles policy and attend VIRTUS training session.

• Follow and apply updated safety regulations for Safeguard the children.

• Must have a life scandal-free

• Be known to all of moral righteousness and be exemplary in how you live your life.

• Religious and strong faith in God

Education and Experience

Any combination of experience and education likely to provide the required knowledge, skills and abilities, typically:

• High School graduate or equivalent

• Courses, training and experience in typing, office entry level skills

• Experience in an office environment or equivalent

• Knowledge of Google Workspace sufficient to type envelopes, forms, certificates,

• Labels and short correspondence.

• Data entry

• Comfortable working in Apple OS.

Pay

The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.